The Perfect CRM
The CRM was in continuous use by the entire organisation, including the product team, and was helping the company to grow. However, in recent months, deals had stalled, forecasts had lost their accuracy and the product team had begun to struggle with the huge variety of categories and line items that were being sold by the sales team to each new customer.
We were able to help Compliance & Risks turn things around by designing and delivering a program for digital transformation of Revenue Operations. This included training on how to use new tools and processes, as well as implementation support.
Following the Mount Arbor Sales Playbook, we were able to reconfigure processes and data at Compliance & Risks so that they were aligned across the organisation. Beginning with the organisation of data, including the cleanup of a vast database of contacts, customers and notes, we removed anything unnecessary in the CRM. By taking out the noise, the team were once again able to track the entire buyer journey whether at the office or on the road.
Since we were working through the Covid pandemic and remote selling was essential to Compliance & Risks, we also made it easy to track leads, opportunities and sales at any point in the sales process.
By referring to the CRM, the Compliance & Risks team were quickly able to identify leads and track customers with ease.
We created a glossary that we drew up to guide everyone on the correct use of data and custom fields so that the CRM wouldn't become bloated with data again in the future.
We also completely reworked the sales approach, eliminating superfluous deal stages that were clouding our sales forecasts and reporting capabilities each quarter.
Automated Leads
Tracking leads from the time they are generated through the sales process all the way to closing is an important feature of a successful sales engine. For a firm in hyper-growth mode with considerable contract value, it was critical that no leads were lost throughout the process.
To automate the process, we integrated HubSpot with 3rd party systems, including the company's customer service platform.
The sales team were then able to log into their CRM at any time to check the status of a lead and update it accordingly.
We also set up an automated system using HubSpot so that sales people would receive updates and alerts on the progress of their deals even if they weren't logged into the CRM themselves. If a lead appeared through marketing channels via the website or anywhere else, they were quickly assigned as a 'Priority Assignment' to the correct salesperson for fast follow up.
Every activity was tracked on custom dashboards so that key accounts were tracked and account based marketing activity led to meaningful conversations with sales.
This helped to keep leads engaged and updated throughout the sales process, and ultimately resulted in more closed deals.
Frictionless Selling
Our next challenge was to make it easier for salespeople to sell.
Compliance & Risks offer a unique yet complex solution to multinational clients including Bose, Samsung, Weber, GE Healthcare and Miele. Every customer is different.
We were able to use HubSpot to tailor a custom solution for CPQ (Configure, Price, Quote) at Compliance & Risks.
To free the product catalogue and make it simpler for salespeople to select from a variety of solutions for each client, we utilized built-in functionality as well as custom code and full use of the Products object in HubSpot. This improved the customer experience considerably, allowing salespeople to focus on the client with the greatest potential value in each transaction.
The sales team were also able to use the Playbooks feature and automated tools in HubSpot Sales Hub to automatically assign and sequence tasks for themselves and their colleagues.
This helped to move deals through the pipeline more quickly and improved communication between the sales and operations teams.
Ultimately, this resulted in a shorter sales cycle and more closed deals.
We worked closely with the marketing team to improve seamless delivery of leads to the sales team, follow up on valuable passive leads who needed further nurturing by Marketing, and upsell/cross-sell opportunities in the Customer Success department.
Overall this led to increased revenue, more value for the customer, and a better customer experience.
Improved Reporting & Data Quality
The final piece of the puzzle was improving reporting capabilities and data quality.
In order to streamline revenue operations, we needed to have visibility into every stage of the sales process.
We designed custom reports and dashboards in HubSpot that gave us greater insight into our leads, opportunities and customers. We also integrated 3rd party reporting tools so that every piece of data could be analysed for improved sales.
We were also able to track progress against revenue targets. Performance was improved across the board using goals and improved visibility of the pipeline. Goals helped us achieve significant gains in all areas. With access to the pipeline, management was better positioned to mentor effectively.
Accurate reporting and an efficient sales and marketing engine that could be shown to work was essential. When it came to Compliance & Risks being acquired, our improved dashboards were instrumental in demonstrating the value.
Summary
Solution: Designed and delivered a program for digital transformation of Revenue Operations including training and implementation
Results: Exceeded revenue goals by 30% year over year, streamlined operations, implemented a HubSpot CRM data strategy, connected 3rd party systems, assigned personnel to assist with the RevOps function, trained and onboarded important hires at the leadership level, created a ‘Lead to Order Playbook' for expansion and acquisition by Luminate Partners.